Senior Debtors Manager

In brief

**Overview** This role as a Senior Debtors Manager at RecruitMyMom is responsible for driving financial stability and operational accuracy by leading the end-to-end management of accounts receivable and billing operations within a professional services environment. The position focuses on overseeing accurate billing, managing customer accounts, and maintaining optimal cash flow through structured collection strategies. The incumbent will ensure the overall effective running of Financial Administrator Debtors and Billing. The salary offered for this position is R40,000 - R45,000. **What you will do** Key responsibilities include: * **Debtors:** * Filing all documentation correctly every Friday. * Obtaining remittances from clients for all amounts paid into bank accounts. * Updating reports on Intranet/Pastel. * Obtaining bank statements daily and processing them in Pastel daily. * Keeping track of assigned accounts to identify outstanding debts. * Taking aggressive action to recover outstanding payments through client visits, continuous phone calls, and numerous daily/hourly emails. * Updating debtors lists on Intranet/Pastel. * Locating and contacting debtors to inquire about their payment status two weeks before month-end. * Providing a proper report on available cash flow. * Ensuring clients are aware of contract/payment arrangements by sending out letters. * Negotiating payoff deadlines or payment plans. * Handling questions or complaints. * Informing Glen of the amount of money available for payroll and creditors two weeks before month-end. * Investigating and resolving discrepancies. * Creating trust relationships with debtors where possible to avoid future issues. * Updating account status and database daily, establishing a system to update debtor status, maintaining monthly reports and updates of monthly debtors, including age analysis, to track progress on debtor issues. * Alerting superiors of debtors unwilling or unable to pay after all necessary steps have been followed to recover the debt. * Keeping management posted on expected payments and their timing (forecasting income). * Complying with requirements when legal action is unavoidable. * **Recurring Billing:** * Performing all billing daily and capturing it onto required reports as per checklist. * Ensuring all invoicing is correct and all invoices have the correct details. * Ensuring all invoices are authorized by the Business Manager before being sent to clients. * Ensuring proper email communication is sent with invoices to clients. * Assigning client codes to new clients and updating the contract list and profit analysis report. * Sending out the contract list monthly. * Sending out the client list monthly. * Updating the recurring list daily on Intranet/Pastel. * Checking all documentation and ensuring it’s correct. * Sending invoices to customers daily. * Sending recurring invoices strictly on the last day of the month for the following month's billing. * Ensuring all documentation is authorized by the Business Manager. * Minimizing credit notes at all times. * Reconciling statements and invoices with the Business Manager. * Processing Credit Notes and Journals with the Business Manager. * Resolving queries with clients. * Maintaining accurate data capturing and inputting figures correctly. * Processing of general ledger with the Business Manager. * Processing data for Trial Balance and Income Projection Report with the Business Manager. * Ensuring all increases are communicated to the MD three months prior to the increase. * **Non Recurring Billing:** * Performing all billing daily and capturing it onto required reports as per checklist. * Ensuring all invoicing is correct and all invoices have the correct details. * Ensuring all invoices are authorized by the Business Manager before being sent to clients. * Ensuring proper email communication is sent with invoices to clients. * Assigning client codes to new clients and updating the contract list and profit analysis report. * Updating the non-recurring list daily on Intranet/Pastel. * Checking all documentation and ensuring it’s correct. * Sending invoices to customers daily. * Sending non-recurring invoices daily. * Ensuring all documentation is authorized by the Business Manager. * Minimizing credit notes at all times. * Reconciling statements and invoices with the Business Manager. * Processing Credit Notes with the Business Manager. * Resolving queries with clients. * Maintaining accurate data capturing. * **Other:** * Updating Vantage Portals: Broll / Exxaro / Distell / Other. * Preparing monthly reports. * Performing general administration tasks. * Checking Accrual accounts. * Checking Billing reconciliations. * Checking Loan accounts. * Checking Intercompany accounts. * Administering month-end procedures. * Assisting with all recurring monthly journals. * Processing all re-allocation journals. * Preparing monthly reports. * Performing general administration tasks. * Executing any other instruction from the Business Manager. **Requirements (from the original advert)** Not specified **Who should apply** The ideal candidate for this role is a proactive and detail-oriented professional with strong leadership capabilities in accounts receivable and billing operations within a professional services environment. They should be highly focused on driving financial stability, ensuring operational accuracy, and maintaining optimal cash flow through strategic collection methods. The candidate should be adept at managing customer accounts, skilled in aggressive debt recovery tactics, and proficient in accurate data capturing and reporting. Strong communication skills for client interaction, query resolution, and internal stakeholder reporting are essential. **Deadline** Not specified **Reference** Original posting: https://www.myjobmag.co.za/job/senior-debtors-manager-recruitmymom Source: myjobmag

Summary drafted with AI assistance from the original advert. The advert itself is the authority — how we use AI.

At a glance

• Sage / Pastel
• Payroll
• Data entry

Extracted automatically from the advert; confirm requirements on the original listing.

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