Bid Coordinator

In brief

Overview This Bid Coordinator role at GIBB Engineering and Architecture involves supporting the company's bid and tender acquisition process. The position is central to identifying relevant opportunities, coordinating the comprehensive preparation and submission of bids, ensuring all submissions adhere to compliance standards and quality, and managing bid-related information and processes within the Bid Office. It is a key function in securing new projects for the engineering and architecture firm. What you will do * **Bid Opportunity Search and Monitoring** * Support the identification and monitoring of relevant bid and tender opportunities across approved tender portals, client websites and procurement platforms. * Conduct regular searches for opportunities aligned to GIBB's sectors, capabilities and areas of operation. * Monitor opportunities for new, amended and cancelled tenders and maintain accurate opportunity information. * Capture and maintain key tender information, including client, scope, closing dates and requirements. * Download and maintain tender documentation and supporting information. * Escalate potentially relevant opportunities to the Bid Office Lead for review. * **Bid Coordination and Submission Management** * Coordinate assigned bids from receipt of tender documentation through to final submission. * Review tender, RFQ and RFP documentation and identify key requirements, deliverables, returnables and deadlines. * Develop and maintain bid action lists, timelines and submission programmes. * Coordinate technical, commercial, company and administrative inputs from relevant stakeholders. * Monitor progress, follow up outstanding inputs and escalate delays or risks. * Coordinate internal reviews, amendments and finalisation of submissions. * Coordinate electronic and physical submission requirements and maintain submission records. * **Bid Compliance and Quality Assurance** * Review bid documentation against mandatory requirements and submission conditions. * Maintain compliance checklists and monitor outstanding requirements. * Check submissions for completeness, accuracy, consistency and professional presentation. * Identify and escalate compliance gaps, risks or inconsistencies. * Assist with final bid quality checks prior to submission. * **Bid Documentation and Presentation** * Prepare, format and compile professional bid documentation, including methodologies, CVs, project sheets, schedules, presentations and supporting documentation. * Apply approved templates and document standards to ensure consistency and professional presentation. * Assist with the layout and presentation of tables, diagrams, process flows, organograms and other visual bid content. * Work with Marketing where specialist design, branding or communication support is required. * **Bid Information, Tracking and Process Improvement** * Maintain accurate and up-to-date bid trackers, action logs, compliance records and submission information. * Maintain organised electronic bid files and document control. * Provide accurate bid information to support Bid Office tracking and reporting. * Assist with maintaining bid templates, checklists and standard documentation. * Identify opportunities to improve bid coordination, document quality, tracking and overall Bid Management processes. * Participate in bid debriefs and lessons-learned activities. Requirements (from the original advert) * **QUALIFICATION AND EXPERIENCE:** * Diploma or Bachelor’s Degree in Supply Chain Management, Logistics, Procurement, Business Administration, Commerce or a related field. * Relevant qualification combined with appropriate bid, or procurement experience will be considered. * Additional tender, procurement or supply chain training/certification will be advantageous. * Training or demonstrated capability in document design, visual communication or presentation design will be advantageous. * **CORE COMPETENCIES:** * Bid and tender coordination * Strong planning, organisation and attention to detail. * Stakeholder coordination and follow-up. * Ability to manage multiple priorities and strict deadlines. * Bid compliance and document quality control. * Strong written and verbal communication. * Professional document preparation and visual presentation. * Ability to identify gaps, inconsistencies and potential risks. * Proactive problem-solving and strong follow-through. * Microsoft Office proficiency, particularly Word, Excel and PowerPoint. * **ADDITIONAL COMPETENCIES:** * Bid and proposal preparation. * Bid portal and opportunity search capability. * Document design and visual communication. * Document control and information management. * Process improvement. * Ability to work independently and as part of a multidisciplinary team. Who should apply Candidates with a Diploma or Bachelor’s Degree in fields such as Supply Chain Management, Logistics, Procurement, Business Administration, or Commerce are encouraged to apply. The ideal applicant will possess strong planning, organization, and attention to detail, coupled with the ability to manage multiple priorities and strict deadlines. Essential qualities include strong written and verbal communication, proficiency in Microsoft Office (Word, Excel, PowerPoint), and experience in bid or procurement processes. The role requires proactive problem-solving, the ability to identify gaps and risks, and the capacity to work both independently and as part of a multidisciplinary team. Advantageous skills include additional training in tender/procurement, and capability in document design or visual communication. Deadline Not specified Reference Original posting: https://www.myjobmag.co.za/job/bid-coordinator-gibb-engineering-and-architecture-1 Source: myjobmag

Summary drafted with AI assistance from the original advert. The advert itself is the authority — how we use AI.

At a glance

• Microsoft Excel
• Microsoft Office

Extracted automatically from the advert; confirm requirements on the original listing.

Job description

Before you apply

• Confirm the requirements and closing date on the original listing (myjobmag). SPANi lists vacancies from other sites and may not reflect last-minute changes.
• Legitimate employers do not charge application, registration or training fees.
• Don't send your ID or bank details before you have confirmed the employer is real.

How to spot a job scam

Before you apply

• Read the full advert and confirm you meet the minimum requirements before applying.
• Tailor your CV headline and most recent experience to the job title and key skills.
• Note the closing date and reference number, and keep a copy of what you submit.
• Apply only through the employer or job board link — never pay to apply.