Manufacturing, Engineering And Related Services Seta (Merseta) Vacancies
Manufacturing, Engineering And Related Services Seta (Merseta)
- Contract
- Fixed-term contract
- Salary (as advertised)
- R550 914.35 – R659 844.85
- Minimum qualification
- Diploma
- Closing date
First listed . Last checked at source .
In brief
**Overview** This job description outlines an opportunity for a Professional Assistant to the Chief Operations Officer (COO) within the Operations Division of the Manufacturing, Engineering And Related Services Sector Education and Training Authority (merSETA). merSETA is a Schedule 3A public entity established under the Skills Development Act (Act No. 97 of 1998), responsible for facilitating skills development across various manufacturing, engineering, and related services sectors. The role is based at the Head Office and is a fixed-term contract aligned to the SETA license term, with a salary level ranging from R550,914.35 to R659,844.85. The Professional Assistant is responsible for providing comprehensive executive, secretarial, administrative, and operational coordination support to the COO, ensuring the efficient functioning of the COO’s Office, facilitating governance and reporting, coordinating operational activities across various units, and supporting strategic and operational priorities to enhance organizational effectiveness and achieve service delivery objectives. **What you will do** * Manage the COO's diary, appointments, meetings and travel arrangements. * Coordinate and manage all incoming and outgoing correspondence for the Office of the COO. * Draft, edit and quality assure executive correspondence, presentations, submissions and reports. * Screen and prioritize requests requiring the COO's attention. * Maintain confidential records, files, registers and information management systems within the Office of the COO in accordance with organisational policies and ensure accessibility of information. * Ensure the efficient day-to-day administration and functioning of the Office of the COO. * Provide secretariat support to DG Committees, operational governance structures and management forums. * Coordinate meeting agendas, packs, presentations, minutes and resolutions and ensure timeous circulation of governance and committee documentation. * Track and monitor implementation of resolutions and action items arising from meetings. * Support the preparation and submission of governance reports and management committee documentation. * Coordinate information flow between the Office of the COO and different business units. * Follow up on matters delegated by the COO and monitor completion of assigned actions. * Coordinate and consolidate operational reports, presentations and executive information. * Monitor implementation of operational priorities and strategic initiatives assigned by the COO. * Support the coordination of organisational projects, strategic initiatives and special assignments within the Operations Division. * Act as the primary administrative liaison between the COO and internal and external stakeholders and ensure professional management of stakeholder enquiries and requests directed to the Office of the COO. * Coordinate communication and engagements between the COO and internal and external stakeholders. * Facilitate collaborative relationships that support service delivery and operational effectiveness. * Monitor budget utilization and expenditure for the Office of the COO. * Coordinate procurement, logistical and administrative requirements for the Office of the COO. * Support the planning and execution of stakeholder engagements, operational meetings, workshops and roadshows. * Monitor project milestones and provide progress updates as required. **Requirements (from the original advert)** * **Qualifications and Experience:** * A 3-year Diploma (NQF Level 6) in Business Administration, Office Administration, Project Management, Public Management, Secretarial Management, or a related field, or an equivalent NQF Level 6 qualification. * Minimum five (5) years' experience providing executive secretarial or executive assistant or professional assistant services at senior management or executive management level. * Experience within a SETA, Public Entity or Public Sector environment. * Extensive travel around the country and to all merSETA regional offices is required. * *Advantageous:* Experience providing secretariat services to governance committees and executive forums. * *Advantageous:* Experience coordinating reports, projects and stakeholder engagements at executive level. * **Knowledge and Skills:** * Executive and Secretariat Administration * Governance and Committee Administration * Report Writing and Presentation Preparation * Project Coordination * Stakeholder Relationship Management * Records and Information Management * Customer Service Orientation * Planning and Organising Skill * Strong Written and Verbal Communication Skills * Attention to Detail * Analysis and Problem-Solving Skills * Advanced Microsoft Office Suite Skills **Who should apply** This role is suitable for a professional with a strong administrative background, capable of providing high-level executive, secretarial, and operational coordination support. The ideal candidate will be adept at managing an executive's office, handling complex schedules, correspondence, and confidential information, as well as providing secretariat support to governance committees. They should possess excellent organizational, communication, and problem-solving skills, with advanced proficiency in Microsoft Office Suite. Experience within a public entity or SETA environment is required, and the ability to coordinate projects, manage stakeholder relationships, and travel extensively is essential. **Deadline** 14 October 2026 **Reference** Original posting: https://www.govpage.co.za/vacancies/manufacturing-engineering-and-related-services-seta-merseta-vacancies-3 Source: govpage
Summary drafted with AI assistance from the original advert. The advert itself is the authority — how we use AI.
At a glance
- Microsoft Office
- Project management
- Customer service
Extracted automatically from the advert; confirm requirements on the original listing.
Job description
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