Fleet Controller

In brief

Overview The Phakisa Group is seeking a Fleet Controller to monitor and coordinate daily fleet operations. This role is responsible for ensuring vehicles operate efficiently, deliveries and collections are completed on time, and drivers comply with operational and safety requirements. It involves tracking vehicles, communicating with drivers and customers, coordinating vehicle maintenance, monitoring fleet performance, and maintaining accurate fleet documentation and reports. What you will do * **Fleet Monitoring and Operations**: Monitor the fleet using vehicle tracking systems, driver performance, and vehicle utilisation (kilometres, route adherence, idling, speeding). Monitor vehicle turnaround times, waiting times, and delivery performance. Maintain regular communication with drivers regarding deliveries, collections, delays, and operational changes. Coordinate daily fleet activities. * **Vehicle Maintenance and Workshop Coordination**: Liaise with the workshop regarding vehicle breakdowns, servicing, repairs, and preventative maintenance. Report defects, follow up on repair progress and completion times, and ensure vehicles return to operations promptly. * **Fuel and Fleet Performance Monitoring**: Monitor fuel consumption and kilometres for variances. Investigate discrepancies in fuel usage, vehicle utilisation, and driver performance. Identify operational inefficiencies and report concerns to management. Assist in improving fleet productivity and reducing operating costs. * **Fleet Administration and Compliance**: Ensure vehicle and driver documentation is accurate and up-to-date. Monitor vehicle licences, permits, inspections, and other compliance requirements. Coordinate and complete reporting for vehicle accidents, damages, and incidents. Manage and follow up on proof of deliveries (PODs), delivery notes, waybills, and trip documentation. * **Customer and Driver Communication**: Communicate with customers regarding vehicle arrival times, delivery progress, delays, and operational queries. Keep customers and internal departments informed of updates. Provide operational support to drivers and be available telephonically outside normal working hours when required. * **Reporting**: Prepare daily, weekly, and monthly fleet reports. Maintain accurate records for vehicle movements, kilometres, fuel consumption, maintenance, and delivery performance. Report operational challenges, vehicle downtime, and fleet-related concerns to management. Requirements (from the original advert) * Matric / Grade 12. * Previous experience in fleet control, transport coordination, logistics or a similar operational role. * Experience using vehicle tracking systems will be advantageous. * Good understanding of fleet operations, vehicle maintenance coordination and transport documentation. * Computer literate, with proficiency in Microsoft Excel essential. * Good communication and customer service skills. * Strong organisational and administrative abilities. * Ability to multitask, prioritise tasks and work under pressure. * Good problem-solving skills and attention to detail. * Must be willing to provide telephonic assistance outside normal working hours when required. * Valid Code 8 driver’s licence. Who should apply The ideal candidate is someone who possesses strong fleet monitoring and coordination skills, capable of ensuring efficient daily fleet operations, timely deliveries, and driver compliance. They should have excellent communication and interpersonal skills for interacting with drivers, customers, and workshops. This role suits an individual with strong administrative and reporting abilities, good time management, and organisational skills. The candidate must be a problem-solver with a customer service orientation, demonstrate attention to detail and accuracy, and be able to work both independently and as part of a team, remaining calm and effective under pressure. A willingness to provide telephonic assistance outside normal working hours is also required. Deadline Not specified Reference Original posting: https://www.myjobmag.co.za/job/fleet-controller-phakisa-group Source: myjobmag

Summary drafted with AI assistance from the original advert. The advert itself is the authority — how we use AI.

At a glance

• Microsoft Excel
• Customer service
• Driver's licence

Extracted automatically from the advert; confirm requirements on the original listing.

Job description

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