Commercial Business Support Coordinator

In brief

Overview The role of Commercial Business Support Coordinator at Engen involves providing efficient support to the Commercial Business Operations and leadership team. This includes office management, administrative duties, and professional interaction with management, communicating confidential information with key internal and external stakeholders. The primary purpose is to ensure the effective and smooth implementation, execution, and efficiency of the Commercial Business leadership team's strategic goals and objectives. What you will do The Commercial Business Support Coordinator will be responsible for: * Ensuring management of all Commercial Business Leadership office requirements through coordination of activities such as group travel, communication/correspondence, diary management, administration, budgeting, filing, and payments to ensure smooth running and adherence to corporate governance. * Planning, scheduling, and organizing staff performance planning and review sessions between the GM and subordinates. * Effectively planning and coordinating all internal and external office events, ensuring activities meet Commercial Business requirements and distributing accurate information and relevant reports. * Reviewing, analyzing, and planning requirements and budgets for office consumables, monitoring budget performance and variance analysis for cost-effectiveness. * Monitoring and administering item procurement and inventory by initiating purchase/material requisitions and verifying payment invoices. * Building and maintaining internal and external stakeholder relationships through professional interaction and communication. * Managing appointments, business visits, and courtesy calls by reviewing, screening, and prioritizing them based on corporate and business protocols. * Maintaining and organizing data, ensuring accuracy and accessibility for the Commercial Business Operations Leadership team by preparing and distributing minutes, expense reports, and agendas. * Identifying opportunities for internal process improvements in administrative and management operations. * Assisting in implementing new procedures and policies to enhance operational efficiency. * Coordinating and managing internal Commercial communications by preparing, consolidating, and distributing business updates, performance communications, presentations, newsletters, and key messages to relevant stakeholders. * Ensuring consistent communication of Commercial priorities, initiatives, customer developments, and business achievements. * Supporting the preparation of management presentations, reports, leadership communications, and town hall content. * Coordinating customer engagements, meetings, site visits, business reviews, and customer events. * Maintaining customer interaction records, visit schedules, and key stakeholder contact information. * Ensuring the GM: Commercial reaches out for key milestones in Tier 1 customers' business and life. * Planning, coordinating, and executing Commercial and customer-related events, conferences, workshops, strategy sessions, recognition events, and stakeholder engagements, including managing logistics, venues, travel, catering, communications, budgets, and post-event reporting. * Coordinating participation in industry events and exhibitions. * Coordinating marketing initiatives and campaigns in support of Commercial growth objectives, customer retention, and business development activities. * Liaising with Marketing, Communications, and external service providers for timely delivery of marketing materials, promotional items, customer communications, and campaign activities. * Supporting the development and distribution of customer presentations, sales collateral, promotional materials, customer success stories, and business communications. * Tracking and monitoring marketing activities, budgets, and campaign effectiveness, providing administrative support and reporting. Requirements (from the original advert) Minimum: * NQF Level 6 Diploma in Administration, Business, or Sales * 3 years Administration experience at Executive Level * Experience in managing administration and coordinating projects of a large scale for the sales function * Understanding of Commercial business Advantageous: * Degree in Sales & Marketing * 5 years’ experience in FMCG Who should apply This role is suited for an individual with strong administrative, organizational, and communication skills, who has experience supporting executive-level teams. The ideal candidate will be adept at managing office operations, coordinating complex projects and events, handling confidential information, and maintaining professional relationships with various stakeholders. A proactive approach to identifying process improvements and a solid understanding of commercial business operations are essential. Deadline Not specified Reference Original posting: https://www.myjobmag.co.za/job/commercial-business-support-coordinator-engen Source: myjobmag

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• At least 3 years of experience.

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