Manager: Business Continuity Management / Strategic Projects

In brief

**Overview** This role is for a Manager: Business Continuity Management / Strategic Projects at the Auditor-General of South Africa. The position is responsible for contributing to the formulation and implementation of the organisation's business continuity strategy, driving its development and maintenance, and supporting the CFO and AGSA's strategic objectives. It involves coordinating strategic initiatives, advising on allocations, providing decision-support on strategic matters, and overseeing BCM-related reporting and operations. **What you will do** * Contribute to the formulation and drive the implementation of the organisation's business continuity strategy. * Drive the development and maintenance of the business continuity strategy, supporting the CFO and AGSA's strategic objectives. * Coordinate all strategic initiatives and deliverables assigned by the Senior Manager (SM) aligned to the CFO office and portfolio. * Serve as a strategic advisor to the SM, understanding challenges and providing recommendations on any allocation. * Coordinate the reporting for Business Continuity Management (BCM) on a monthly and quarterly basis. * Provide decision-support to the SM and advise where applicable on strategic matters relating to the CFO organisational strategic commitments. * Work with all functional business areas to develop and maintain an organisational-wide business continuity plan/program/process addressing business recovery, emergency response, and crisis management. * Develop, implement, and maintain Business Continuity Management policy and procedures. * Participate in the planning and implementation of BCM audits. * Coordinate and facilitate regular training, simulation exercises, and awareness programs to enhance the organisation's preparedness and response capabilities. * Establish and maintain effective communication channels and protocols for timely and accurate information dissemination during a crisis or disruption. * Collaborate with ICT to support Disaster Recovery Plan testing. * Monitor and evaluate emerging trends, technologies, and regulatory changes related to Business Continuity Management. * Compile various reports, e.g., BCP status reports, incident reports, and prepare presentations. * Serve as a point of contact for internal and external stakeholders during a crisis or disruption. * Collaborate with internal stakeholders like Facilities, Risk and Ethics, OHS, and Security to support adequacy in risk mitigation strategies. * Facilitate digital transformation for Business Continuity Management. * Coordinate the design, planning, and execution of strategic initiatives within the CFO Office, ensuring alignment with organizational priorities and providing comprehensive project management support for high-impact deliverables. * Draft and coordinate detailed project charters to guide the governance, execution, and performance tracking of strategic CFO-led and cross-functional initiatives. * Manage changes in project scope, schedule, and budget, including the prescribed change request process. * Schedule, facilitate, and coordinate steering committee meetings and other sessions to track progress on strategic initiatives, including assisting with secretarial and administrative functions. * Monitor BCM Strategy and provide regular updates to the BCM committee on audits, training, simulations, awareness programs, communications, disaster recovery testing, and emerging BCM trends. * Regularly update the SM and Leadership within the portfolio on the status of the AGSA BCM strategy. * Monitor that each action/task implemented within the portfolio yields the desired outcome as envisaged, aligned with senior management and executives’ expectations. * Coordinate, track, and review BCM reports, including organisational monthly, quarterly, and annual reports, and provide input into relevant reporting. * Ensure that all products/services, including reports/messages, adhere to the relevant quality standards as agreed with the SM. * Function as first line of review for all BCM-related proposals and requests for approvals presented to the office of the CFO. * Provide project coordination for strategic projects, including BCM allocated deliverables in the office of the CFO, and monitor progress and performance to ensure timely delivery of key outcomes. * Act as the initial reviewer for proposals and approval requests submitted to the SM, ensuring alignment with strategic priorities and completeness before escalation. * Proactively consider and draft responses to correspondence, preparations of memorandums, and submissions, in consultation with the SM. * Alert the SM when deadlines will not be met on strategic projects and reports, proactively identify bottlenecks, and provide solutions. * Prepare the CFO for meetings by reviewing and analysing briefing materials and engaging with relevant stakeholders to gather and validate supporting information. * Prepare the SM for meetings by reviewing and analysing packs and engaging with relevant participants to source information. * Compile a variety of ad hoc written documents, e.g., summaries, workshop reports, meetings. * Collaborate with the organisation at large and other stakeholders, supporting the SM in building and maintaining healthy relationships with all internal and external stakeholders. * Coordinate meetings with all stakeholders to monitor and report on performance progress of projects and programs. * Maintain clear communication with all stakeholders throughout Business Continuity Management. * Respond to queries received by the BCM team and formulate an appropriate response to maintain positive relations with both internal and external stakeholders. * Interact with and establish partnerships with BCI, professional bodies, and other related BCM institutions. * Collaborate with Business Unit Administration Managers (BUAMs) and other stakeholders in the financial planning process for all BCM-related expenditure. * Monitor expenditure against the budget to ensure that spending occurs within budgetary restrictions. * Ensure that overspending is approved in accordance with procedures in advance. Communicate where overspending took place and take corrective actions to rectify it. * Monitor expenses on a monthly basis including monthly expenditure, variance in terms of budgeted and actual figures, savings achieved or budget overspent, and year-to-date figures. * Report any potential risks on the budget to SM and propose revisions to the budget, if necessary, in response to significant or unforeseen developments. * Perform and/or manage other projects, tasks, and assignments not stipulated on the Job description as and when required. **Requirements (from the original advert)** * **Honours Degrees (preferred) in one of the following fields:** * Informatics and Risk management * Information Technology * Information Systems * Disaster Management * Crisis Management * **Postgraduate Diplomas (advantageous) in:** * Risk Management * Crisis Management * Project Management * **Certification (preferred) in one of the following:** * Certificate of the Business Continuity Institute - CBCI 7.0 * Certified Business Continuity Management Professional CBCMP * ISO 22301 Lead Implementer or Auditor Certification * **Experience:** * All experience should be provable. * 3–5 years in risk management, IT continuity, or emergency planning roles. * Experience with BCM software tools and frameworks can be advantageous. **Who should apply** Candidates should be strategic thinkers with a strong understanding of business continuity management principles and practices. They must possess excellent coordination, project management, and reporting skills, coupled with the ability to advise senior management effectively. The ideal applicant will be adept at stakeholder engagement, proactive problem-solving, and managing financial aspects of projects. They should be capable of driving strategic initiatives, developing policies, coordinating training, and monitoring emerging trends in BCM. **Deadline** Not specified **Reference** Original posting: https://www.myjobmag.co.za/job/manager-business-continuity-management-strategic-projects-auditor-general-of-south-africa Source: myjobmag

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• Project management

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