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In brief

**Overview** This role, CSD/32/35/26, involves providing comprehensive Secretarial Support Services to the Deputy Chief of Staff SANDF (DCOS) within the Department of Defence Headquarters Unit, located in the Armscor Building, Erasmuskloof, Pretoria. The position offers a salary range of R237 453 – R279 708 per annum at Level 05. **What you will do** * Provide a Secretarial Support Service to the Deputy Chief of Staff SANDF (DCOS). * Receive telephone calls and refer them to the correct role. * Record appointments and events in the diary of the DCOS. * Operate office equipment like fax and photocopying machine. * Liaise with travelling agencies to make travelling arrangements for DCOS. * Process travel and subsistence claims for DCOS. * Arrange meetings and events for DCOS. * Book venues, invite role players, organise refreshments and set up schedules for meetings and events. * Process all invoices that emanate from activities of the work of the DCOS. * Record basic minutes of the meetings of the DCOS. * Draft routine correspondence and reports. * Establish and maintain a filing system in the office of the DCOS. * Administer matters like the leave for the DCOS. * Handle the procurement of standard items like stationery, refreshments etc. * Collect all relevant documents to enable the DCOS to prepare for meetings. * Manage the correspondence in and out of the DCOS’s office. * Ensure that documents submitted for the DCOS’s approval adhere to set norms and standards. * Remain abreast with the procedures and processes that apply in the DOD to ensure efficient and effective support to the Director. * Study the relevant Public Service and departmental prescripts/policies and other documents to ensure that the application thereof is understood properly. **Requirements (from the original advert)** * Knowledge of MS Word, Excel and PowerPoint. * Typing skills. * Language proficiency in English (written and verbal). * Analytical and innovative thinking as well as problem-solving skills. * Excellent Interpersonal Skills. * Sound organisational skills. * High level of reliability. * Ability to act with tact and discretion. * Good people skills. * Ability to do analyse documents and situations. * Excellent secretarial skills. **Who should apply** The ideal candidate for this role should possess excellent secretarial and administrative capabilities, supported by strong proficiency in MS Word, Excel, and PowerPoint, along with effective typing skills. They must demonstrate strong written and verbal English communication, coupled with analytical, innovative thinking, and problem-solving abilities. Essential qualities include excellent interpersonal and people skills, sound organisational skills, a high level of reliability, and the ability to act with tact and discretion. The candidate should also be capable of analysing documents and situations effectively. **Deadline** Not specified **Reference** Original posting: https://www.govpage.co.za/vacancies/department-of-defence-vacancies-4 Source: govpage

Summary drafted with AI assistance from the original advert. The advert itself is the authority — how we use AI.

At a glance

• Microsoft Excel

Extracted automatically from the advert; confirm requirements on the original listing.

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