Role: Executive Assistant (industries including Construction, HVAC, Plumbing, or similar Home Services sectors) Priority Location: LATAM / South Africa  Working Hours: 8am - 5pm PST  Type of contract: Independent Contractor  Type of job: Remote Start date: ASAP About the Company: About the Company: Rapidly expanding HVAC enterprise committed to delivering top-tier home solutions. About the Role: Seeking a highly organized and proactive Executive Assistant to support the owner of multiple businesses in the Plumbing, HVAC, and Mortgage Finance industries. This is a fast-paced role that requires exceptional organizational skills, strong communication, and the ability to manage multiple priorities simultaneously. Key Responsibilities: * Manage executive calendar, appointments, and scheduling. * Coordinate meetings and prepare agendas and meeting notes. * Monitor and manage email inboxes, responding or escalating as appropriate. * Coordinate with internal teams, contractors, vendors, and clients. * Assist with project coordination across multiple businesses. * Track tasks, deadlines, and follow up to ensure completion. * Prepare reports, presentations, and business documents. * Organize digital files and maintain accurate records. * Handle travel arrangements and itinerary planning when required. * Assist with customer communications and administrative requests. * Support hiring, onboarding, and other operational initiatives as needed. * Perform research and special projects assigned by the executive. Qualifications: * Minimum of 3 years in Executive Support, Personal Assistance, or Operational Coordination supporting a business owner / C-suite. * Superior command of English, both in written and oral communication. * Proven capacity to organize complex tasks and handle various priorities at once. * Meticulous attention to detail and a strong sense of professional autonomy. * Thrives within a rapid-scale entrepreneurial setting. * Capable of forecasting requirements and resolving issues before they arise. * Tech-savvy: Skilled in Google Workspace, MS Office, Slack, and Zoom/Teams; proficient with Project Management (Asana, ClickUp, Monday.com, Trello) and CRM platforms (HubSpot, Jobber, ServiceTitan, Housecall Pro). * Desirable: Competence in utilizing AI platforms like ChatGPT to enhance output.