Retail - Supermarket Bellville FULL TIME Job Summary QUALIFICATIONS & EXPERIENCE * Minimum requirement Diploma/Degree in Project Management Certificate will be advantageous. * Knowledge on the SETA’s/training legislation advantageous. * Advance knowledge MS Office. * Drivers License and own / reliable transport is a must. * MS Office Proficiency. * Management / Supervisory experience is advantageous. * Minimum of 1 year experience in a learnership environment. * Minimum of 3 years’ experience in workplace placement will be advantageous. * Some experience in Sales / Client Liaison will be advantageous. DUITES & RESPONSIBILITIES The duties include the following: * Ensure compliant use of LIS and document management systems/inclusive of Google Drive is according to company standards and conventions * Adhere to document, information and learner record safety and security * Adhere to quality requirements * Adhere to reporting requirements and ensure deadlines are met. Allocation of resources * Ensure that learners have all the relevant tools and equipment to perform duties in the workplace. * Ensure that host employers meet OHS requirements, and assess if the host environment and its operational functions are appropriate for the achievement of programme objectives. Learner Profiling * Conduct Learner matching and profiling, with regard to host and host environment culture for fit. * Liaison with placement officer and recruitment teams and collaborate to ensure accurate and effective learner placements. Workplace Sourcing * Implement and manage activities for matching learners to suitable host employers, ensuring that placements align with learner qualifications and program objectives. * Actively engage with hosts in the field, conducting site visits to ensure alignment with program expectations. * Ensure learners are at reputable approved workplace environment. * Workplace should be ready for learner placements according to the roll out plan. * Ensure learners are at reputable approved workplace environment. * Place learners successfully with host employers managing all communication and queries and administration. * Ensuring all learners have all the relevant resources for facilitated workplace. * Advise the Campus Manager of venue /host site challenges to ensure learner attendance, tracking and safety. * Control and monitor workplace and placements. Learner Management: Monitoring and Evaluation * Facilitate the learner readiness program for workplace and for absorption. * Facilitate learners on all Signa Academy placed at workplace. * Collaborate with relevant Signa and / or host employer management in dealing with HR issues and all emergencies. * Monitor learner progress and performance at host workplaces through regular check-ins. * Perform Site visits as required and adhoc site visits on request of host employer. * Ensure all required administration is conducted for learners placed at workplace. * Act as a liaison between host employee and the company. * Assist learners with challenges and if unable to resolve them then refer these to the Campus Manager. * Keep learners focused on completing the Qualification. * Ensure that Learner disabilities are reasonably accommodated, reported and monitored. * Maintain professional and ethical conduct with all stakeholders. * Ensure compliance with all relevant legislation, in particular labour legislation, QCTO /SETA requirements and POPI Act policies, practices, processes, and procedures for effective workplace experience and programme success. * Ensure Learner wellness while in the workplace. * Assist and support learners to find permanent employment upon completion of learnership program. Mentoring & Coaching learners * Have one on one session with Learners as required. * Review and assess learner progress in line with appropriate quality assurance. * Liaise with the workplace project coordinator / authorized company representative with regards to learner attendance. * Ensure attendance registers are submitted to workplace project coordinator / authorized company representative. * Provide feedback, guidance, and support to learners and hosts to optimize the workplace experience and resolve any issues. * Inform the workplace project coordinator / authorized company representative with regards to learners who have a bad attendance record. * Take reasonable steps to ensure adequate protection of all confidential information including portfolios of evidence. * Work within an agreed contractual arrangement and in accordance with policies and procedures and the standard framework documents. * Liaise regularly with the workplace project coordinator / authorized company representative. * Assess the effectiveness of the host-learner relationship and ensure that both learners and hosts are adhering to program standards. * Make recommendations where necessary. * Ensure all learners complete workplace. Stakeholder Engagement * Maintain excellent working relationships with internal and external stakeholders. * Attend meetings as required. * Build networks and manage relationships with community key stakeholders. * Focus on strategies that promote learner retention throughout their time with the host employer. * Facilitate discussions between learners and hosts regarding potential employment opportunities post-training. * Work with hosts to maximize learner absorption into permanent roles upon program completion. * Actively promote the company in the local community/potential markets /sources of learners. Reporting * Report on all learner workplace management * Ensure that all records on learners placed in workplace are recorded accurately on the LIS system – record keeping * Ensuring data integrity and compliance with POPIA and other relevant labour regulations. * Submit detailed weekly and monthly reporting * Diligently report on learner progress, workplace experiences, and any host-related concerns in a timely and compliant manner. * Reflect on observations and insights and demonstrate critical thinking and make recommendations to minimize perceived and inherent workplace and learner risks. SignaGroup Recruiter