Sales/Marketing - Client Services/Sales Support Gauteng CONTRACT Job Summary About the roleThe Personal Assistant (PA) to the Chief Operating Officer provides high-level administrative, organisational, and strategic support to ensure the COO operates efficiently and effectively. The role requires discretion, strong coordination skills, and the ability to manage competing priorities in a fast-paced environment. Responsibilities Executive Support * Provide full administrative support to the COO, including diary management, meeting coordination, and travel arrangements. * Act as the primary point of contact between the COO and internal/external stakeholders. * Screen and manage calls, emails, and correspondence on behalf of the COO. * Prepare agendas, presentations, reports, and briefing documents * Operational & Business Support. * Assist with tracking operational projects, action items, and deadlines. * Coordinate follow-ups on decisions taken in meetings. * Support the COO with data collection, reporting, and analysis where required. * Maintain confidential files, contracts, and sensitive business information. Meetings & Communication * Schedule and coordinate executive and operational meetings * Attend meetings where required and accurately record minutes and action items * Ensure timely circulation of minutes and follow-up on deliverables * Liaise with senior management, suppliers, and clients professionally Administration & Coordination * Manage office administration tasks related to the COO’s function. * Coordinate logistics for workshops, strategy sessions, and off-site meetings. * Assist with budget tracking, expense claims, and purchase orders. * Ensure compliance with company policies and procedures. Confidentiality & Professionalism * Handle sensitive information with absolute confidentiality and discretion. * Represent the COO and the organisation in a professional and diplomatic manner at all times. Skills & Competencies * Excellent organisational and time-management skills. * Strong written and verbal communication abilities. * High level of attention to detail and accuracy. * Ability to work under pressure and manage multiple priorities. * Strong problem-solving and decision-making skills. * Professional, confident, and proactive approach. Requirements: * South African Unemployed youth between the ages of 18 and 34. * Must not have participated on the YES Programme before. * Diploma or Degree in Office Administration, Business Administration, or a related field. * Proficiency in MS Office (Word, Excel, PowerPoint, Outlook). * Experience working in an operational or corporate environment is advantageous. Personal Attributes * Trustworthy and highly discreet. * Self-motivated and reliable. * Strong interpersonal skills. * Adaptable and flexible. * Calm, professional, and solution-focused. Please consider your application unsuccessful when you have not heard from the Signa Opportunity team within two weeks of submitting your application. Signa Opportunity Recruiter