Permanent
Personal Assistant to the Chief Operating Officer
Unknown, Unknown
unknown
Closing date not listed
About this role
Sales/Marketing - Client Services/Sales Support
Gauteng
CONTRACT
Job Summary
About the roleThe Personal Assistant (PA) to the Chief Operating Officer provides high-level administrative, organisational, and strategic support to ensure the COO operates efficiently and effectively. The role requires discretion, strong coordination skills, and the ability to manage competing priorities in a fast-paced environment.
Responsibilities
Executive Support
* Provide full administrative support to the COO, including diary management, meeting coordination, and travel arrangements.
* Act as the primary point of contact between the COO and internal/external stakeholders.
* Screen and manage calls, emails, and correspondence on behalf of the COO.
* Prepare agendas, presentations, reports, and briefing documents
* Operational & Business Support.
* Assist with tracking operational projects, action items, and deadlines.
* Coordinate follow-ups on decisions taken in meetings.
* Support the COO with data collection, reporting, and analysis where required.
* Maintain confidential files, contracts, and sensitive business information.
Meetings & Communication
* Schedule and coordinate executive and operational meetings
* Attend meetings where required and accurately record minutes and action items
* Ensure timely circulation of minutes and follow-up on deliverables
* Liaise with senior management, suppliers, and clients professionally
Administration & Coordination
* Manage office administration tasks related to the COO’s function.
* Coordinate logistics for workshops, strategy sessions, and off-site meetings.
* Assist with budget tracking, expense claims, and purchase orders.
* Ensure compliance with company policies and procedures.
Confidentiality & Professionalism
* Handle sensitive information with absolute confidentiality and discretion.
* Represent the COO and the organisation in a professional and diplomatic manner at all times.
Skills & Competencies
* Excellent organisational and time-management skills.
* Strong written and verbal communication abilities.
* High level of attention to detail and accuracy.
* Ability to work under pressure and manage multiple priorities.
* Strong problem-solving and decision-making skills.
* Professional, confident, and proactive approach.
Requirements:
* South African Unemployed youth between the ages of 18 and 34.
* Must not have participated on the YES Programme before.
* Diploma or Degree in Office Administration, Business Administration, or a related field.
* Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).
* Experience working in an operational or corporate environment is advantageous.
Personal Attributes
* Trustworthy and highly discreet.
* Self-motivated and reliable.
* Strong interpersonal skills.
* Adaptable and flexible.
* Calm, professional, and solution-focused.
Please consider your application unsuccessful when you have not heard from the Signa Opportunity team within two weeks of submitting your application.
Signa Opportunity
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