Permanent
Document Controller (6 months contract - Project-Based)
West Coast Personnel
Unknown, Western Cape
unknown
About this role
Employer: West Coast Personnel
We are seeking a highly organized and detail-driven Document Controller to support a new project within the Private Equity space. This role will play a critical part in establishing and managing a structured virtual document database, ensuring all project documentation is accurately stored, accessible, and compliant.
ð Key Responsibilities
+ Set up and manage a virtual document management system/database from inception
+ Organize, categorize, and maintain all project-related documentation
+ Ensure version control, accuracy, and consistency across all documents
+ Implement and maintain document control procedures and best practices
+ Control access permissions and ensure document security and confidentiality
+ Liaise with internal stakeholders to collect, upload, and update documentation
+ Ensure documents are easily retrievable and audit-ready at all times
+ Support due diligence processes by ensuring documentation is complete and well-structured
+ Maintain document logs, registers, and tracking systems
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Requirements
+ Proven experience as a Document Controller or in a similar role
+ Experience setting up or managing digital/virtual document management systems
+ Exposure to Private Equity, Finance, Legal, or Corporate environments highly advantageous
+ Strong understanding of document control processes, versioning, and compliance
+ Exceptional attention to detail and organizational skills
+ Ability to work independently and meet project deadlines
+ Strong communication skills and ability to liaise with multiple stakeholders
+ Spanish (first or second language) will be advantageous
+ Proficiency in MS Office and document management tools
+ Matric