Permanent
Documentation Controller
Unknown, Unknown
unknown
Closing date not listed
About this role
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Logistics - Logistics Sales
Stellenbosch
FULL TIME
Job Summary
Requirements:
* Matric
* Diploma / Degree in clearing and forwarding, alternatively adequate industry work experience
* Industry training of export documentation required
* Three years relevant experience
Skills Required
* Understand PPECB / DALRRD / Ecert/ Titan certification process
* Knowledge of documents required for all import markets
* Knowledge of shipping line SI/BOL process and terms
* Good understanding of export protocols – e.g. CBS, FMS, FFMS
* Good understanding of product coding structures
* Must be able to work under pressure, good time management and attention to detail
* Good understanding of IT systems used to generate export documentation (QX documentation module / Ship shape / Ports online /Ecert/Chambers of Commerce)
Key Performance Areas:
Pre-season planning and preparations
* Mandate letters (COO/SARS)
* APE registrations
* Ensure all customers have mandate letters.
* Get all qualified clients APE registered. Save APE approvals on the network
Documentation Process:
* Documentation Instructions
* SI
* Addendums
* Cargo dues
* Mates receipt / Packing list
* SAD500
* Phyto
* COO
* Bill releases
* Draft/Final documents
* Final documents / Courier
* Maintain in-season accuracy and integrity (Logs to update on QX annually prior to season/prior to first shipment)
* Submit SI’s to shipping lines
* Submit Titan via QX to PPECB
* Submit cargo dues via Shipshape.
* Mates receipt to consignee / receivers within 2 days of ATD
* Generate commercial invoice where required to submit SAD500.
* Submit phyto applications via QX to Ecert.
* Submit online COO applications if applicable
* Cargo dues + SAD500 to be submitted to shipping lines to receive release
* Retrieve drafts (PPECB EC / Phyto / COO / Bills / SAD500) from necessary platforms. Check and approve prior to submitting to clients for approval. As per documentation instructions, check if drafts are to be sent to customers prior to submitting
* Draft documents to be checked and approved by necessary parties to courier as instructed.
* Courier / Electronic Release / Delivery no later than 5 days prior to ETA
Cost management
* Documentation job card - copies and invoice copies
* In event additional costs being incurred, incident log to be completed indicating type of cost and accountable party from which such cost should be recovered.
* Minimize extraordinary costs payable by Forwarding Division
* Ensure correct number of documents are ticked/indicated in QX to enable correct recovery of costs from clients
* Enable Finance and Cost Accounting to process costs correctly.
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