Employer: Dis-Chem Pharmacies Limited Dis-Chem Pharmacies’ Distribution in Midrand has an opportunity available for a Admin Clerk to join the team. The main purpose of this role will be to perform administrative duties in the Dis-Chem Distribution Centre according to industry and Dis-Chem standards, in order to meet both legal and customer requirements. Minimum Requirements… Essential: + Grade 12 / Matric + 1-2 years’ Admin experience + Basic knowledge of SAP would be a definite advantage. + Basic knowledge of Kronos. + Basic knowledge of Human Resources. Job Specification… + Warehouse support services: • Ensure all Warehouses and sales order credit requests are done accurately and efficiently. • Ensure all credit related credit requests received are resolved and/or finalized by establishing an on-going basis. • Review the following: • Ensure that the follow-up system with stores, interdependent departments and relevant warehouses are carried out. • Ensure communication channels between stores, warehouses, other interdependent departments and WSS are effective. • Ensure that all Returns are processed within the required processes. • Ensure investigation is carried out and completed for delivery queries relating to warehouse deliveries and assisting Finance in the finalization/resolution of queries. • Ensure that all warehouse credits are reviewed, including approval and decline of credits. • Manage integrity of credit data captured. Administration: • Ensure that all administration related to this role is accurate and up to date. • Keep necessary statistics and records, as set out by Management for reporting purposes. • Do the outsourced company, weekly timesheets and distribute pay-sheets as per Dis-Chem standard operating procedures. • Place weekly stationary orders, for the Pharmaceutical and/ or Cosmetic Departments as per unit requirements. • Place expense orders, as per the management’s instructions. • Submit invoices for payment, once delivered as per Dis-Chem standard operating procedures. • Ensure other general administrative duties are performed as per department and managements requirements. • Accurately capture leave forms onto Kronos for both Permanent and Outsourced staff. • Perform clerical tasks, when the Admin Manager is on leave, in accordance with duties appropriate to this level of authority. Goods Receiving – MIRA: • Ensure and verify the following, on all Goods Receiving Documents: • MIRA all invoices received. • Ensure that claims have been completed, for all shortages and damages received from the suppliers. • Verify whether Red Lights or Green Lights. • Send Green lights, to MIRA department. • For all Red Lights, ensure that: • Match the goods received detail / quantities on the GRN (Goods Receive Note) to the Supplier Invoice/ Delivery Note detail. • Refer all errors found to, Department manager. • Capture (MIRA) credit/ newspaper and magazine invoices - MIRA invoices that are requested by Head Office. • Verify and check outside supplier invoices for total accuracy. • Check goods received of all relevant invoices. Orders: • Accurately create and capture purchase orders for the Distribution Centre irrespective of source on SAP. • Ensure that the SL02 returns to vendor inventory list and ME2L open return orders balance with each other and the physical goods to be returned on hand. • Process all goods issues in Distribution Centre in compliance with the Dis-Chem goods issues standard operating procedures. • Accurate capturing of supplier/ distribution orders. Adjustments: • Ensure that adjustments are made 701, 702, 551, negative counts and cycle counts. • Prepare all goods to be returned to suppliers in the prescribed manner. • Process all returns to suppliers in compliance with Dis-Chem standard operating procedures. • Follow up with supplier representatives as to the upliftment of supplier returns in order to minimise their balance. Customer Service: • Respond promptly to store queries relating to Distribution discrepancies and inform management of any unresolved matters. • Communicate and coordinate with the relevant Dis-Chem stakeholders and internal departments to resolve queries in a prompt and effective manner. • Follow up with suppliers around delivery deadlines and give accurate feedback to management. • Ensure effective and efficient relationships with internal and external customers to improve operating efficiencies. • Proactively communicates in order to build co-operative relationships with internal and external customers. General: • Housekeeping must be in accordance to Dis-Chem standards. Make sure that your work station is always clean and tidy. • Adhere to Dis-Chem Policies and Standard Operating Procedures. • Adhere to Health and Safety rules and regulations. • Adhere to Dis-Chem Uniform and personal appearance policy. • Adhere to Dis-Chem Disciplinary and Counselling Policy and Procedures. Competencies Essential: + Computer Skills – Excel, PowerPoint, Outlook + Knowledge of Distribution Centre, logistics and supply chain operations` + Customer Service + Basic numerical skills + Analytical and problem-solving skills + Honest and trustworthy + Attention to detail + Deadline driven Special conditions of employment: + South African citizen + MIE, clear criminal and credit + Reliable transport Remuneration and benefits: + Market related salary + Medical aid + Provident fund + Staff account ONLY SUCCESSFUL APPLICANTS WILL BE CONTACTED. IF YOU HAVEN`T BEEN CONTACTED WITHIN TWO WEEKS AFTER THE CLOSING DATE CONSIDER YOUR APPLICATION AS UNSUCCESSFUL. Dis-Chem Pharmacies is an equal opportunity employer. Dis-Chem’s approved Employment Equity Plan and targets will be considered as part of the recruitment process aligned to Dis-Chem’s Employment Equity & Transformation Strategy. Dis-Chem actively supports the recruitment of People with Disabilities.