Permanent
Financial Administrator – Curve Gear (Clothing Industry)
Pump and Abrasion Technologies
Cape Town, Western Cape
unknown
About this role
Employer: Pump and Abrasion Technologies
Financial Administrator – Curve Gear (Maitland, Cape Twon)
We are seeking a highly organized and detail-oriented individual to join our team as a Financial Administrator. The ideal candidate will have a strong background in finance and accounting, with the ability to manage and maintain the financial records of our organization.
Key Competencies & requirements:
* Grade 12 or equivalent
* Accounting and Mathematics up to Grade 12
* Financial Management / Accounting qualification (FET-level)
* 5 yrs relevant experience in finance admin, creditors/debtors/creditors control and relationship management and supervision
* Previous experience as debtors/creditors
* debtors/creditors/creditors administration
* debtors/creditors/creditors reporting
* Office administration
* MS Excel (Intermediate)
* MS Word (Basic)
* Accounting packages
* Syspro
* English
* Afrikaans
* Good interpersonal skills
* Team working
* Detail orientated
* Resilience
* Deadline driven
* Structured working
* Assertive
* Problem solving
* Self starter
* Drivers licence with own vehicle
* Must be able to work overtime when required
Key Functions of Role, BUT NOT LIMITED TO:
Account Administration:
* Maintain master data, ensure systems update correctly etc.
* Ensure debtors/creditors’ accounts’ data is up-to-date, correct and update correctly
* Ensure all form and notice writing templates are up-to-date and relevant
* Improve departmental processes and procedures to ensure effectiveness and efficiencies
Customer Invoicing:
* Administer billing process, incl monthly admin fees etc.
Customer Receipts:
* Administer outstanding debt follow-up process incl management and submission of debit orders
* Drive and follow-up bank account verification process
* Administer acknowledgement of debt process
Communications:
* Handle escalated debtors/creditors’ queries
* Liaising with internal departments
Debtors/creditors reporting:
* Compile debtor reports as and when required incl invoicing totals
* Report on debtors/creditors for weekly management meetings
* Provide relevant data from the system
Financial administration:
* Compile monthly recons
* Maintain contract register
* liaising with banking, suppliers and other stakeholders re finance queries
* Assist with continuous improvement of financial processes
Transactional activities for debtors/creditors:
* Processing invoices, RTS and payments
* Monthly creditors reconciliations
* Obtaining approval for orders and invoice payments, requesting of correct financial documents
* Daily filing of journals, requisitions and invoices, payments etc.
Weekly reporting:
* Processing and printing of purchase orders
* Managing of queries about debtors/creditors accounts
Perform day to day management of all payment cycle activities and provide efficient client service:
* review and verify invoices and pmt requests
* sort, code and match invoices/RTS
* set invoices up for payment
* enter and upload invoices into system
* prepare and process electronic transfers and payments
* prepare and perform payment runs
* post transactions to journals, ledgers and other records
* reconcile accounts payable transactions
* monitor accounts to ensure payments are up to date
* research and resolve invoice discrepancies and issues
* maintain vendor files, including internet banking
* correspond with vendors and respond to inquiries
* produce monthly reports
* assist with month end closing incl preparation of accruals and journals
* provide supporting documentation for audits
* Liaise with internal and external clients incl engage with banks/ customers for unallocated deposits
* Maintain files and documentation thoroughly and accurately, in accordance with company policy and accepted accounting practices
* Continuously improve payment processes
Ad Hoc:
* Maintain asset register
* Manage stationery
* Other accounting tasks as needed
* Operational and administrative tasks as needed
* Stand-in duties for colleagues
* Review and arrange for bank payment releases
* Oversee and administer petty cash process
* Assist colleagues with overflow work