Employer: Pump and Abrasion Technologies Financial Administrator – Curve Gear (Maitland, Cape Twon) We are seeking a highly organized and detail-oriented individual to join our team as a Financial Administrator. The ideal candidate will have a strong background in finance and accounting, with the ability to manage and maintain the financial records of our organization. Key Competencies & requirements: * Grade 12 or equivalent * Accounting and Mathematics up to Grade 12 * Financial Management / Accounting qualification (FET-level) * 5 yrs relevant experience in finance admin, creditors/debtors/creditors control and relationship management and supervision * Previous experience as debtors/creditors * debtors/creditors/creditors administration * debtors/creditors/creditors reporting * Office administration * MS Excel (Intermediate) * MS Word (Basic) * Accounting packages * Syspro * English * Afrikaans * Good interpersonal skills * Team working * Detail orientated * Resilience * Deadline driven * Structured working * Assertive * Problem solving * Self starter * Drivers licence with own vehicle * Must be able to work overtime when required Key Functions of Role, BUT NOT LIMITED TO: Account Administration: * Maintain master data, ensure systems update correctly etc. * Ensure debtors/creditors’ accounts’ data is up-to-date, correct and update correctly * Ensure all form and notice writing templates are up-to-date and relevant * Improve departmental processes and procedures to ensure effectiveness and efficiencies Customer Invoicing: * Administer billing process, incl monthly admin fees etc. Customer Receipts: * Administer outstanding debt follow-up process incl management and submission of debit orders * Drive and follow-up bank account verification process * Administer acknowledgement of debt process Communications: * Handle escalated debtors/creditors’ queries * Liaising with internal departments Debtors/creditors reporting: * Compile debtor reports as and when required incl invoicing totals * Report on debtors/creditors for weekly management meetings * Provide relevant data from the system Financial administration: * Compile monthly recons * Maintain contract register * liaising with banking, suppliers and other stakeholders re finance queries * Assist with continuous improvement of financial processes Transactional activities for debtors/creditors: * Processing invoices, RTS and payments * Monthly creditors reconciliations * Obtaining approval for orders and invoice payments, requesting of correct financial documents * Daily filing of journals, requisitions and invoices, payments etc. Weekly reporting: * Processing and printing of purchase orders * Managing of queries about debtors/creditors accounts Perform day to day management of all payment cycle activities and provide efficient client service: * review and verify invoices and pmt requests * sort, code and match invoices/RTS * set invoices up for payment * enter and upload invoices into system * prepare and process electronic transfers and payments * prepare and perform payment runs * post transactions to journals, ledgers and other records * reconcile accounts payable transactions * monitor accounts to ensure payments are up to date * research and resolve invoice discrepancies and issues * maintain vendor files, including internet banking * correspond with vendors and respond to inquiries * produce monthly reports * assist with month end closing incl preparation of accruals and journals * provide supporting documentation for audits * Liaise with internal and external clients incl engage with banks/ customers for unallocated deposits * Maintain files and documentation thoroughly and accurately, in accordance with company policy and accepted accounting practices * Continuously improve payment processes Ad Hoc: * Maintain asset register * Manage stationery * Other accounting tasks as needed * Operational and administrative tasks as needed * Stand-in duties for colleagues * Review and arrange for bank payment releases * Oversee and administer petty cash process * Assist colleagues with overflow work