Employer: Fidelity Services Group | | | --- | | Generic Job Purpose: The overall purpose of the position is to effectively manage the functions of the Operations Department within the region, with key focus on providing quality contractual services to customers, in compliance with legislation, company policies, processes and procedures, and to ensure the achievement of budgeted financial targets. The role requires a highly engaged leader who will implement future strategies for producing the changes needed to achieve the required business results. | OUTPUTS Key Performance indicators * People and processes * Compliance * Armed Response * Guarding Management * Overhead Costs * Fleet Management * Accident Management * Training * Environmental Health & Safety General functions Aligning with people with process * Communicate the direction in words and deeds to all those whose cooperation may be needed to influence the teams and coalitions. * Energize people to overcome all forms of barriers to change and therefore achieve the agreed business results. * Produce change to build a successful and profitable function. * Provide leadership and instruction to a senior team of managers responsible for a truly customer-service orientated organization. * Manage interdivisional relationships within the organization, work directly with other internal functional areas and take ownership for the department. * Create a performance-based culture and ensure effective succession planning. Compliance * Responsible for ensuring that all company processes and procedures relating to Armed Response, Guarding, Fleet and Training comply with the company rules as well as the relevant statutory laws. * Responsible for ensuring that company operations comply with all internal standards and requirements. * Actively monitor and drive compliance management within the Operations Department to minimize risk exposure to potential reputational damages and/or fines. Utilize existing compliance management systems i.e. FAMS, GreenFleet, Secure Drive etc to deliver the required results. * Manage the flow of information to and from business partners to ensure compliance within the various business units. * Train and educate relevant staff, supervisors and business partners so that they are informed of any legal changes and updates to compliance guidelines. * Conduct regular region and branch assessments to determine whether company policies and procedures are compliant. Armed Response * Be a true partner to the business by managing the interaction between Armed Response and all other business functions – HR, Finance, CMC, CCC etc. * Drive continuous improvement in service delivery and cost efficiencies through the analyses and interpretation of data, improvement of processes and the implementation of new projects where appropriate. * There will be a strong focus on attrition analysis and the operationalization of service plans to this effect. * Work directly with business partners – General Managers, Regional Managers and Branch Managers - in development of area specific plans. * Assist the business in achieving the budgeted Gross Margin by continuous service improvement and cost management, included but not limited to: * Fuel consumption, fuel usage, mileage management. * Vehicle related costs through reduction in accidents and accident costs and the optimization of resource deployment. * Direct labour costs like overtime, absenteeism, training, excess leave and staff turnover. * Overhead cost control to effectively manage the Cost To Serve. * Define and drive targets set nationally or in agreement with internal business partners. * Implement processes and systems to manage and drive down complaints / queries and terminations. Guarding Management * Drive continuous improvement in service delivery and cost efficiencies through the analyses and interpretation of data, improvement of processes. * Work directly with business partners – General Managers, Regional Managers and Branch Managers to ensure: * Correct wage to revenue ratios in all contracts * Assessment of monthly NPS scores and overview of action plans * Direct labour costs like overtime, absenteeism and excess leave are being managed effectively * Ensure that all vehicle related policies are being adhered to. * Ensure that all vehicle related costs are being managed effectively within the regions/branches. Overhead cost control to effectively manage the Cost to Serve. * Define and drive targets set nationally or in agreement with internal business partners. * Implement processes and systems to manage and drive down complaints / queries and terminations. Fleet Management * In conjunction with the Regional Fleet Manager. * Overall responsibility for maintaining a safe, reliable and cost-efficient fleet of vehicles to support the business. * Accountable for cost controls and managing of internal (FSG Logistics Department) and external vendor relations. * Efficient resource planning in terms of vehicles. * Fuel management. Accident management Effective management of all Fleet Management processes like cluster setup, onboard vehicle monitoring, violation reporting and management. Training * In conjunction with the Fidelity ADT Training department. * Ensure that all Operational employees are fully trained in accordance with legislation and internal training requirements. * Together with business partners and the Fidelity ADT Training department, we continuously develop training initiatives to improve on the skill sets of Operations employees to be able to execute on the customer demands. * Ensure that all Operations employees are fully trained to cope with the daily demand and scope, with a specific focus on EHS. Consistently evaluate the operational environment and adopt the training requirements so that employees are equipped to deal with these changing demands. Environmental Health and Safety * Provide transformational leadership in the effective management of the EHS function. * Conduct EHS audits and implement corrective actions where required. * Lead significant improvements in the reduction of Significant Incidents and Motor Vehicle Accidents. * Review all serious and significant incidents and near missed incidents with a view of formulating corrective actions and effective managing of risk. General * Together with the finance team, we create the Operations department’s annual budget. * Formally review the region’s financial Income Statements on a monthly, quarterly and annual basis with the financial team and business teams. * There will be a strong focus on customer service and operational execution. * Continuous customer involvement is a key requirement for service improvement. * Performance management of all direct reports is essential, review performance KPI’s as required and develop plans for improvement in performance where required. * Ensure compliance with internal policies and procedures, external regulations and standards. * Mentor and coach direct reports to ensure their growth and development and the continuous succession. * Drive reward and recognition activities. standard operating procedures * Ensure that the disciplinary code is always adhered to. * Standing Operating Procedures must be upheld. * Meeting and keeping on agreed upon targets. * High standard of service must be upheld. * Ensure that feedback is always given. * Always ensure compliance. * Ensure that the company values are always upheld Competency * Strong effective communicator. * Ability to coordinate the efforts of a large team of diverse employees. * Demonstrated ability to for continuous improvement and departmental contribution. Ability to lead in an environment of constant change. * Demonstrated effectiveness in customer interactions. * Financial Acumen. * Aptitude for the use of technology within the operational environment. * Comfort around senior management * Follow through and conclude on all commitments