Automotive - Automotive Sales Cape Town FULL TIME Job Summary Key Responsibilities Bank Account * Process daily bank transactions, reconcile accounts, and load payments on internet banking. Petty Cash * Handle petty cash payments and receipts, process daily transactions, and deposit excess cash into the bank as required. CODs (Cash on Delivery) * Reconcile CODs, prepare payment documentation, and submit to finance for processing. Creditors * Process expenses in Automate, reconcile all creditors’ documentation, and forward for payment. * Ensure all creditors are paid within agreed terms. Debtors * Monitor debtor accounts to ensure payments remain within terms. * Follow up on outstanding payments and address customer queries. * Send monthly statements and liaise with Parts & Workshop regarding cash accounts, including receipt of payments and query resolution. WIPS & Warranty * Monitor and communicate documentation flow with the workshop. * Attend meetings with workshop staff to manage warranty and work-in-progress documentation. Workshop Productivity * Prepare daily productivity reports and share with workshop staff and Departmental Planner (DP). * Discuss weekly productivity issues with the Workshop Manager and identify solutions for improvement. DOC * Prepare daily DOC reports and forward to managers. Discussions * Conduct informal discussions with departmental managers regarding their figures to identify areas where reporting or information can provide assistance. Fixed Assets * Prepare monthly fixed asset reports, assist with audits, process new capital expenditure applications, and update asset files. Balance Sheet / GL Reconciliations * Prepare and continuously follow up on outstanding issues to ensure reconciliations are accurate and complete. Financial Reports * Analyze income statements, balance sheets, budgets, and other financial data. Meeting Reports * Prepare meeting reports for the DP and department managers. * Attend meetings with DP and departmental teams as required. Internal Accounts * Prepare reconciliations and payment requests for internal creditors based in Cape Town. Maintenance Plans * Bookkeeping and reporting for vehicle maintenance plans. * Prepare invoices for each vehicle on MTP and forward to customers. Sundry Invoices * Prepare and submit sundry invoices to finance. Key Performance Indicators (KPIs) * Support your manager constructively, maintaining strong internal departmental relationships. * Manage work efficiently and effectively. * Maintain a high quality of work ethic at all times. * Build effective internal and external relationships through clear and professional communication. * Develop and improve knowledge and skills of colleagues where appropriate. * Ensure trial balances and general ledger reconciliations are accurate and up to date. * Comply with company policies and procedures consistently. * Maintain proper filing and housekeeping of financial documentation. * Ensure effective control of company assets at all times. * Demonstrate strong time management and priority-setting skills. Minimum Requirements * BCom Degree in Accounting or equivalent. * Minimum 3 years’ experience in a similar role (experience in commercial/dealer environments advantageous). * Proven experience handling recruitment processes. * Valid Code 8 driver’s licence. Personal Attributes * Confident and proactive, anticipating issues and requirements. * Approachable and professional in manner. * Team player with a positive and respectful attitude. Staff Solutions Recruiter