Permanent
Property Administrator
Unknown, Unknown
unknown
Closing date not listed
About this role
Property/Facilities Management - Property Administrator
Johannesburg
FULL TIME
Job Summary
Job Overview
We are seeking a highly organized and detail-oriented Property Administrator to support the effective management of a diverse property portfolio, including retail, office, industrial, and student accommodation. The successful candidate will act as a key link between property owners, tenants, and service providers, ensuring smooth daily operations, strong tenant relationships, and accurate administrative processes.
Key Responsibilities
* Investigate and resolve debtor credit balances in collaboration with the Billing Team.
* Maintain rental payment records and follow up on overdue accounts.
* Manage lease administration, including new deals, renewals, cessions, cancellations, and tenant documentation.
* Oversee tenant move-ins and move-outs, including inspections and key handovers.
* Ensure accuracy and completeness of lease documentation and data integrity on property management systems.
* Coordinate tenant communication, resolve queries, and manage monthly turnover figures.
* Prepare and maintain reports for management meetings.
* Liaise with brokers, tenants, and service providers, including validation of invoices and handling of bank guarantees.
* Collaborate with internal teams to support municipal billing, inspections, and space management.
Requirements & Skills
* Minimum Grade 12 with Accountancy as a subject.
* At least 2 years of experience in a commercial property management environment.
* Proficiency in MS Office and property management systems (SAP or MDA preferred).
* Strong organizational, administrative, and document-handling skills.
* Excellent verbal and written communication abilities.
* Familiarity with legal and regulatory requirements such as FICA and POPIA.
* Understanding of financial principles related to commissions, turnover, and expenses.
* Ability to prepare, review, and manage lease agreements and related documentation.
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