Automotive - Automotive Sales Gauteng FULL TIME Job Summary Key Responsibilities * Answer and screen calls and emails for the manager as requested. * Maintain the appointment diary for the Admin Manager. * Compile and distribute daily security asset inspection reports. * Compile and distribute daily consumption reports. * Collect monthly reports from branches (HSE, Security, Fleet, Consumption). * Capture data from monthly reports accurately. * Obtain monthly invoices from service providers and follow up on outstanding items. * Process monthly payments by completing purchase requisitions and submitting them for approval. * Submit approved requisitions to Finance and ensure payments are processed before due dates. * Conduct monthly hygiene and safety inspections, ensuring cleanliness of facilities. * Ensure monthly vehicle inspections are completed and recorded. * Process fleet vehicle costs, maintain updated records, and report on fleet maintenance. * Complete and submit insurance claim reports with supporting documentation. * Follow up on insurance claims until resolution. * Process tracking installation requests and ensure certificates are received. * Create and manage user accounts on the tracking system, communicating details to relevant managers. * Draft letters, emails, and take minutes during meetings. * Attend meetings on behalf of the manager when delegated. * Maintain an organized and accessible filing system. * Perform general driving duties, including transporting persons and delivering/collecting goods. * Carry out ad hoc administrative tasks to ensure smooth operational flow. Minimum Requirements * Matric certificate * Minimum 3 years’ experience in a similar role * Code 8 driver’s license * Proficiency in Microsoft Office (Word, Excel, PowerPoint) * Strong written and verbal communication skills in English * Excellent organizational and multitasking abilities * Confident and proactive approach; anticipates issues and requirements * Team player with strong interpersonal skills * Honest, reliable, and dedicated * Detail-oriented with a focus on accuracy Staff Solutions Recruiter