Executive Assistant Location: Remote Schedule: 6:30am–3:30pm EST (some flexibility available) Employment Type: Full-time Salary: TBD, depending on experience About the Role We are seeking a highly organized, proactive, and independent Executive Assistant to provide comprehensive support across both business and personal domains. This role is ideal for someone who thrives in a fast-paced environment, communicates exceptionally well, and can anticipate needs before they arise. The ideal candidate is comfortable working autonomously, owning tasks end-to-end, and providing reliable operational support with minimal supervision. Key Responsibilities Inbox & Calendar Management * Manage and prioritize executive inbox, flagging important items and drafting responses where needed. * Maintain a dynamic and complex calendar, including scheduling meetings, calls, and personal appointments. * Ensure the executive is prepared for all meetings with necessary materials and reminders. Business & Personal Administrative Support * Handle personal and household logistics such as: + Managing communication with vendors or service providers. + Coordinating repairs, deliveries, or maintenance for the home. + Completing bill payments, renewals, and administrative tasks. + Placing orders, tracking shipments, and handling returns. * Support business operations with tasks including: + Managing a general support inbox and routing emails to the appropriate team members. + Completing basic reporting, tracking tasks, and following up on outstanding items. + Assisting with ad-hoc administrative and operational tasks as needed. Task Tracking & Weekly Summaries * Maintain an organized list of all open tasks, projects, and follow-ups. * Provide a structured weekly summary outlining progress, open items, and priorities. Communication & Collaboration * Work primarily through email, phone, and text to ensure smooth, real-time communication. * Join one weekly check-in meeting with the executive; otherwise operate with high independence and minimal daily oversight. Requirements * 5-6+ years of experience as an Executive Assistant, Personal Assistant, Operations Assistant, or similar role. * Exceptional organizational skills and attention to detail. * High level of discretion and professionalism. * Strong written and verbal communication skills. * Ability to manage multiple priorities with calm efficiency. * Tech-savvy and comfortable learning new systems quickly. * Proactive problem-solver who can anticipate needs and follow through without micromanagement. * Availability during the preferred working hours (6:30am–3:30pm EST). Preferred Skills * Experience managing both personal and business-related tasks. * Strong judgment and ability to handle confidential information. * Familiarity with productivity tools (email clients, task management systems, spreadsheets, etc.).