Premium Ad Sales/Marketing - Sales/Marketing Management Somerset West FULL TIME Job Summary Key Responsibilities Project Administration & Coordination * Coordinate company projects initiated/driven by the CEO across multiple sites/buildings. * Act as central point of contact between internal role players and external service providers. * Set up project files, schedules, action lists, and trackers; ensure follow-through on deliverables. * Arrange project meetings, site visits, and supplier engagements; compile agendas and minutes where required. * Track progress, risks, dependencies and deadlines; escalate issues proactively. * Maintain accurate project documentation, quotations, supplier information, and decision logs. Stakeholder & Service Provider Liaison * Liaise with internal teams (e.g., HR, Marketing, Design, Operations) to coordinate inputs and approvals. * Brief and manage suppliers/service providers, ensuring requirements are clear and deadlines are met. * Conduct local travel to meet service providers, visit company buildings, and support project roll-outs. Executive Support, PA & Travel Coordination (Add to Key Responsibilities) * Provide professional PA support to the CEO and selected members of the management/executive team. * Manage diaries, meeting scheduling and logistics, ensuring priorities are aligned and deadlines are met. * Arrange local and international travel for management, including flights, accommodation, transport, itineraries, visas (where applicable) and travel documentation. * Coordinate travel budgets/approvals, obtain quotations, confirm bookings, and ensure all details are communicated clearly to travellers. * Prepare and collate meeting packs and briefing notes as required, and assist with correspondence and follow-ups on behalf of the CEO/management team. * Handle sensitive information with discretion, maintaining a high level of confidentiality and professionalism at all times. Communications (Internal & External) * Draft and compile project-related updates for internal stakeholders (emails, memos, staff updates). * Assist with communications content linked to projects (announcements, notices, stakeholder updates). * Support the company’s professional corporate image through clear, consistent communication. General Administration * Provide administrative support related to CEO projects and ad hoc initiatives. * Maintain high levels of confidentiality and professionalism when handling business-sensitive information. Minimum Requirements * Post-matric qualification (Business Administration, Communications, PR, Project Management, Marketing or related). * Fully bilingual in Afrikaans and English (spoken and written) – essential. * Excellent writing skills (professional emails, project updates, reports, stakeholder communications). * Strong organisational skills with proven ability to multitask and meet deadlines. * High attention to detail; structured approach to planning and documentation. * Confident communicator able to engage at executive, staff and supplier level. * Solid computer literacy (MS Office; exposure to project/comms tools advantageous). * Valid driver’s licence and willingness to travel locally for site visits and supplier meetings. Experience Advantageous * Project administration/coordinator experience (multi-stakeholder, deadline-driven projects). * Exposure to supplier management and briefing (including chasing deliverables and quality control). * Experience drafting internal communications or stakeholder updates. * Exposure to corporate branding/communication workflows beneficial (no design required). Personality & Fit * Proactive, independent and able to “think ahead” without constant supervision. * Calm under pressure; strong prioritisation when handling multiple projects at once. * Professional, well-presented and service-oriented. * Practical, solutions-focused and comfortable working across departments and sites. Key Deliverables / Measures of Success * Projects coordinated smoothly with clear documentation, timelines and stakeholder alignment. * Service providers managed effectively with consistent follow-up and deadline adherence. * Accurate tracking, meeting notes, and action items maintained and communicated. * Clear, professional project communications delivered consistently. Helderberg Personnel Recruiter