Permanent
Payroll / HR Administrator
Unknown, Western Cape
unknown
About this role
Employer: Helderberg Personnel cc
PAYROLL & HR ADMINISTRATOR (JUNIOR–INTERMEDIATE)Cape Town (Kraaifontein): My client, a well-established company specialising in premium consumer goods, is seeking a detail-oriented Payroll & HR Administrator to join their HR team.
Purpose of the Role: To take hands-on responsibility for payroll administration while providing structured support to the HR Manager and team. This role requires a highly accurate, deadline-driven individual who can work with urgency, follow processes, and take initiative in resolving issues.
Key Responsibilities Include but Are Not Limited To:
Payroll (Core Focus):
* Processing payroll inputs including hours, overtime, deductions, and leave
* Capturing, reconciling, and verifying wage sheets (Excel) before submission
* Managing time and attendance data with a high level of accuracy
* Handling payroll queries and resolving discrepancies proactively
* Assisting with statutory submissions (EMP201, EMP501, ETI) and payroll reporting
* Ensuring all payroll information is accurate, checked, and submitted within strict deadlines
HR Administration Support:
* Managing daily HR administrative tasks in line with operational priorities
* Maintaining accurate and up-to-date employee records and documentation
* Coordinating recruitment administration and onboarding processes
* Supporting performance management, training coordination, and compliance processes
* Assisting with employee relations administration and HR reporting
Key Performance Expectations:
* High level of accuracy and attention to detail
* Ability to work with urgency and meet strict deadlines
* Strong numerical and Excel capability (wage sheet reconciliation is critical)
* Ability to follow SOPs and take clear, structured notes
* Proactive problem-solving and ability to work independently
* Clear and professional communication (written and verbal)
* Ability to manage multiple tasks without compromising quality
Criteria:
* Minimum 2–3 years’ experience in payroll administration (essential)
* Proven experience working on a payroll system (non-negotiable)
* Strong Excel skills (formulas, reconciliation, data accuracy)
* Sound knowledge of payroll processes and basic labour legislation
* High attention to detail with the ability to self-review work before submission
* Ability to work under pressure in a fast-paced environment
* Professional communication and good telephone etiquette
* Fluent in English and Afrikaans
Additional Requirements:
* Reliable, punctual, and able to meet working hour expectations
* Comfortable working across multiple systems/screens
* Experience within FMCG, retail, or manufacturing advantageous
Candidates who currently reside in close proximity to the Northern Suburbs of Cape Town or Stellenbosch will be considered for this position