Position : Executive Assistant  Working Schedule : 8am-5pm EST Job Summary: The Executive Assistant is a highly organized, proactive, and detail-oriented professional who provides comprehensive administrative and operational support to the Executive. This role requires a high degree of confidentiality, discretion, and the ability to anticipate needs and proactively solve problems. The ideal candidate will be a strong communicator, adept at managing multiple priorities, and capable of thriving in a fast-paced environment. Key Responsibilities: * Administrative Support: + Manage and maintain the Executive's complex calendar, including scheduling appointments, meetings, and travel. + Coordinate and organize all aspects of domestic and international travel, including flights, accommodations, ground transportation, and itineraries. + Prepare and edit correspondence, presentations, reports, and other documents. + Handle incoming and outgoing communications, including phone calls, emails, and mail, and act as a gatekeeper as needed. + Maintain and organize physical and digital files, ensuring information is easily accessible. * Meeting Management: + Prepare meeting agendas, presentations, and supporting materials. + Take accurate and detailed meeting minutes and distribute them in a timely manner. + Follow up on action items to ensure deadlines are met. + Coordinate meeting logistics, including room setup, A/V equipment, and catering. * Project & Task Management: + Assist with special projects and initiatives as assigned by the Executive. + Conduct research and compile data to support various projects. + Track and manage project deadlines and deliverables. + Manage and process expense reports, invoices, and other financial documents. * Communication & Stakeholder Relations: + Serve as a primary point of contact for internal and external stakeholders. + Build and maintain positive relationships with clients, partners, and colleagues. + Draft professional and articulate communications on behalf of the Executive. + Exercise a high level of discretion and confidentiality in all matters. Qualifications: * Experience: 6+ years of experience as an Executive Assistant supporting C-level executives or senior leadership. * Skills: + Exceptional organizational and time management skills. + Outstanding written and verbal communication skills. + Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and other relevant software. + Ability to work independently and as part of a team. + Strong problem-solving and decision-making abilities. + Excellent interpersonal skills and a professional demeanor. + High level of integrity, professionalism, and discretion